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About APAEA - Board Bios
APAEA (Asian Pacific American Employees Association)
of Montgomery County, Maryland
BY-LAWS
- Article One: Name
- Article Two: Purpose
- Article Three: Membership
- Article Four: Dues
- Article Five: Board of Directors
- Article Six: Association Meetings
- Article Seven: Miscellaneous Provisions
PREAMBLE
Realizing that the common pursuit of career growth and development can
provide the catalyst for unity and promotion of diversity within the
County, the APAEA “organization” has formed as a non-profit,
non-political, non-religious, non-racial and non-sectarian corporation
to serve its Members and develop the necessary resources to achieve
its goals and objectives.
ARTICLE ONE - back to top
NAME
This organization shall be known as the Asian Pacific American Employees
Association (APAEA) of Montgomery County.
ARTICLE TWO - back
to top
PURPOSE
Section I.
The “organization” was created with the following objectives
and purpose:
a) To develop a strong and united group of Asian Pacific American
employees within the Montgomery County government.
b) To stimulate and foster the social interest and relationships
of its Members
c) To encourage, promote and sponsor social, recreational and educational
activities of, and for, the Members.
d) To promote the development, networking opportunities and career
advancement of Member employees in the County government workforce.
e) To advocate and promote equitable and fair treatment of its
members in government departments and agencies, by working to eliminate
elements of discrimination, in accordance with federal laws, regulations,
Executive Orders, and internal policies.
f) To collect, evaluate and disseminate among its Members, statistical
and other information of interest to them.
g) To assist in identifying issues and coordinating projects that
affect Members.
h) To foster communication and cooperation between APAEA and other
employee associations and organizations.
i) To develop and conduct charitable, scientific, educational and
other similar programs for the benefit of its Members and the general
public.
j) To serve as a central point of contact for receiving and disseminating
timely information about conferences, training, employee organizations,
and other relevant government issues and activities.
k) To assure that its Members are provided equal access to the
County’s
career development system.
Section II.
The Board of Directors of the organization shall act to acquire and
preserve a non-profit, tax-exempt status for the organization under
applicable laws, regulations and rules of the federal Internal
Revenue Service, and related State agencies.
ARTICLE THREE - back
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MEMBERSHIP
Section I.
Membership in the organization shall be open to all individuals who
support the mission and purpose of the Asian Pacific American Employees
Association (APAEA).
Section II.
Application for membership shall be made using a completed membership
application form accompanied by the appropriate membership dues.
The membership classes and criteria for each are as follows:
a) Full Member – is open to any Montgomery County government
employee or retiree who supports the mission of the APAEA. This classification
includes full-time, part-time, seasonal, temporary, student intern,
and contracted workers employed directly by a County agency for any
period over 3 months during the calendar year. Full members have membership
privileges to all events and programs sponsored by APAEA, the right
to vote and the right to hold office. This membership is renewed annually.
b) Associate Member – is open to any individual interested
in supporting the organization and helping further its purposes. Associate
members have membership privileges to all events and programs sponsored
by APAEA but are not eligible to vote or hold an elective office. This
membership is renewed annually.
c) Lifetime Member - Any County government employee or retiree who
pays the lifetime membership fee. Lifetime members are accorded
the rights of full membership even if they should leave Montgomery County
government service.
Section II.
Corporate Sponsor - Any corporation, business, or other group interested
in supporting the organization and helping further its purposes.
Corporate sponsors have special privileges of endorsement at
events in which they serve as a contributor.
Section III.
Members shall keep the organization informed of changes in their
mailing and email addresses, phone number, employment status,
and other applicable information so that contact with and representation
of members is maintained.
ARTICLE FOUR - back
to top
DUES
Section I.
a) Membership dues shall be submitted with the APAEA membership application
form and are payable annually thereafter, on the anniversary date
of the membership however, Lifetime Memberships, have only a one-time
fee payable with the APAEA membership application. Membership dues
are hereby established at the rates designated below:
b) Full Membership - $10 per year. Exception: to promote higher education
and networking of students, the fee for student interns shall be
at a reduced rate equal to that of an Associate Membership.
c) Associate Membership - $5 per year
d) Lifetime Membership - $100
e) Payment of dues shall be established on a bi-annual schedule
basis. Members who join in the period January 1 to June 30
of any given year, shall renew such membership by June 30th of
the following year. The second bi-annual period shall be from July 1
to December 31 and operate in the same fashion.
ARTICLE FIVE - back
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BOARD OF DIRECTORS
Section I.
The Board of Directors shall consist of seven elected members, four
Board Officers and three Directors. Each director and officer shall
have an equal voice and vote. The officers of the organization
shall represent the members at large and shall be elected by those members
qualified to vote among the general membership. The titles and
responsibilities of the officers and Directors are as follows:
a) Chairperson - Presides over meetings of the Board. Prepares and
administers meeting agendas. Serves as spokesman and official signatory
for the Board. Develops and administers a calendar of actions and
events requiring Board action (elections, annual meetings, etc.)
b) Vice-Chairperson - Presides over Board meetings in the absence
of the Chairperson. Plans and develops meeting locations and amenities
necessary for the efficient conduct of meetings. Oversees the planning
and conduct of annual meetings.
c) Secretary - Maintains the records and files of the organization.
Records and reports minutes of meetings of the Board.
d) Treasurer - Receives, deposits, and disburses monies of the organization
and maintains a financial record of all transactions. Reports the
financial status of the organization at each Board meeting. Oversees
an annual audit of the organization's finances and prepares an annual
financial report. Oversees the preparation of, and files, the organization's
tax returns as required by the Internal Revenue Service.
e) Program Director – Responsible for developing programs,
which are beneficial to the membership and that promote cultural awareness,
diversity in the workplace and professional development.
f) Membership Director – Responsible for outreach, the recruitment
of new members to the association and the tracking of current
members
g) Public Relations Director- Responsible for developing modes of communication
from the Board to the general membership, to all County employees
and the public. Additionally responsible for developing relationships
with other Employee and Civic organizations, businesses and the media.
Section II.
a) Board Officers shall be elected by a majority vote of Full members
in good standing, who cast their vote in an election, which
coincides with the organization’s General Membership meeting.
b) Only Full members in good standing may be considered for positions
on the Board of Directors.
c) Term Limits- The Board of Directors, including its program
directors, shall be elected for two-year terms. No member of
the Board of Directors shall hold an office for more than two
(2) consecutive terms, but may be elected to the same office
following an absence of one or more terms. A member of the Board
of Directors may be elected to another office without an absence.
Section III.
Committees-The Board shall establish various committees to assist
in the administration of Board responsibilities and shall appoint
the members of the committees. At least one Director shall
serve on each committee and report the committee activity to the Board
at each scheduled Board meeting.
Section IV.
a) Failure to Serve- Should any elected or appointed Board
member fail to perform their duties, he/she shall be counseled
by the Board and reminded that the Members should be properly
and adequately represented. Reasonable assistance should be
provided to help the person improve. If the person's performance
does not improve within a time period to be established by
the Board, the Board may remove that person from the Board
by majority vote and appoint another person to fill the position
for the remainder of the term.
b) Modifications to the bylaws- The Board of Directors may,
by majority vote of all of its members, modify the By-laws
of the organization as needed to improve the operation of organization
or to address issues, which arise over the course of time. Such
changes must be communicated to the membership within 30 days
of the change and the Board shall address all comments regarding
the changes.
d) Election process- Elections shall be conducted by mail-in
balloting (Provisions for secure email balloting may be allowed).
Members eligible to vote shall be provided brief biographies
of the candidates, a ballot, and a return envelope to vote
for officers. Ballots shall be prepared and handled so that each
person's vote is held in strict confidence.
ARTICLE SIX - back
to top
ASSOCIATION MEETINGS
Section I.
Board meetings shall be held on a monthly basis, at a day,
place and time as agreed upon by a majority of the Board
Members. These monthly meetings shall be announced to the membership
and be open for all Members to attend. A quorum of the Board,
for the purposes of conducting a meeting, shall mean the
presence of no less than four Board members.
Section II.
General Membership meeting- Once per year, a General Membership meeting
shall be held to appraise the membership of the organization’s
financial position, activity schedule and other matters, as determined
by the Board or introduced by the membership at such meeting. The presence
of ten members of the Organization shall constitute a quorum.
Section III.
The rules of order contained in the current edition of Robert’s
- Rules of Order, Newly Revised, shall govern the Organization in all
cases to which they are applicable and in which they are not inconsistent
with these bylaws and any special rules of order, the Organization may
adopt.
ARTICLE SEVEN - back
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MISCELLANEOUS PROVISIONS
DISSOLUTION OF THE ORGANIZATION
Should the organization become unable to function through neglect or
for other reasons, members of the Board of Directors present at a
special periodic general membership meeting may call for a vote to dissolve
the organization. A quorum is not required and a majority vote of
those members attending shall carry the decision. Excess funds and other
possessions of the organization, other than private and confidential
records of the organization, shall be donated to Asian-pacific higher
education programs or organizations to be determined at a final board
meeting. Sufficient funds shall be retained to pay any outstanding
debts of the organization, notify current members of the organization,
and pay a storage facility so that the remaining records of the organization
shall be stored and preserved for a period of time as required by
law, but no less than two years. The records may be destroyed after that
time.
Draft….. April 23, 2004
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